Position Overview: We are seeking a dedicated and detail-oriented Purchase Ledger Specialist to join our finance team in a standalone role. As a vital member of the team, you will be responsible for managing and maintaining the purchase ledger process independently. Your meticulous attention to detail, organizational skills, and ability to work autonomously will be crucial in ensuring the accuracy and efficiency of our financial operations.
Key Responsibilities:
- Invoice Processing: Efficiently handle the end-to-end processing of purchase invoices, matching them with relevant purchase orders and delivery notes. Verify invoice accuracy, coding, and obtain necessary approvals before posting them into the accounting system.
- Vendor Management: Maintain strong working relationships with vendors, addressing inquiries and discrepancies promptly and professionally. Ensure that vendor statements are reconciled regularly and discrepancies are resolved in a timely manner.
- Data Entry and Coding: Accurately enter and code purchase invoices, expenses, and credit notes into the accounting system, applying correct general ledger codes and cost centers.
- Payment Processing: Prepare and process payment runs according to established payment terms and schedules. Verify accuracy of payment details and ensure compliance with internal controls.
- Reconciliation: Reconcile supplier accounts on a regular basis to ensure that outstanding invoices and payments are accurately tracked and resolved.
- Month-End Close: Assist in the month-end closing process by providing accurate and up-to-date reports related to the purchase ledger. Prepare and post necessary accruals and adjustments.
- Documentation: Maintain organized and comprehensive electronic and physical records of purchase invoices, payments, and related documentation for audit and reference purposes.
- Process Improvement: Identify opportunities for process improvements within the purchase ledger function. Collaborate with team members and management to implement best practices and enhance efficiency.
Qualifications:
- Experience: Proven experience in a standalone purchase ledger or accounts payable role. Experience with full-cycle accounts payable processes and vendor management is essential.
- Technical Skills: Proficiency in using accounting software and MS Office applications, particularly Excel. Experience with ERP systems is a plus.
- Attention to Detail: High level of accuracy and attention to detail, ensuring data integrity throughout the purchase ledger process.
- Organizational Skills: Strong organizational and time management skills, with the ability to prioritize tasks and meet deadlines.
- Communication: Effective communication skills, both written and verbal, to interact with vendors and internal stakeholders professionally.
- Problem Solving: Ability to identify discrepancies, troubleshoot issues, and proactively resolve problems independently.
- Autonomy: Demonstrated ability to work independently and manage tasks without constant supervision.
- Ethical Standards: Uphold the highest ethical standards in financial operations and maintain confidentiality of sensitive information.
- Adaptability: Willingness to adapt to changing processes and requirements as the company grows and evolves.
