Data Entry Clerk

Alexander Daniels are working with a fast-growing business in Burton-on-Trent who are seeking a meticulous and reliable Data Entry Clerk to provide essential support to their Accounts Payable team on a temporary ongoing basis.

This role is integral to the Accounts Payable process, focusing on the critical first stage of Invoice Verification, ensuring that all supplier invoices are accurately received, verified, and matched with supporting documentation before being routed for approval and payment.

This position is key in maintaining data accuracy, preventing errors, and safeguarding against duplicate invoices or fraudulent activity.

Key Responsibilities

• Receive and log supplier invoices via email, mail, or electronic invoicing systems.
• Verify invoices for completeness, accuracy, and compliance with company policies.
• Match invoices against purchase orders
• Identify and flag duplicate invoices or discrepancies for investigation.
• Route verified invoices to the appropriate department or approver for sign-off.
• Maintain accurate and organised electronic and physical records of invoices.
• Support the Accounts Payable team with ad-hoc data entry and administrative tasks.

Skills & Experience Required

• Previous experience in data entry, invoice processing, or accounts payable (preferred but not essential).
• Strong attention to detail with a high level of accuracy in data entry.
• Ability to identify discrepancies and follow escalation procedures.
• Competent in Microsoft Excel and comfortable working with finance/ERP systems (e.g. SAP, Oracle, Sage, Netsuite – desirable).
• Good organisational skills with the ability to prioritise and meet deadlines.
• Clear communication skills for liaising with internal stakeholders and suppliers.

Personal Attributes

• Reliable and thorough
• Team player with a proactive and professional attitude.
• Comfortable working in a high-volume, fast-paced environment.