We are recruiting on behalf of a growing and dynamic business seeking a Finance & Office Manager (9 month FTC) to play a key role in supporting both the financial operations and day-to-day running of the organisation. This is a varied position that combines finance, office management, HR administration, and business support responsibilities, making it an excellent opportunity for someone who enjoys working within a collaborative small business environment. Reporting directly to the Directors, you will take ownership of the finance function while also supporting operational processes across the business.
Responsibilities:
- Manage day-to-day accounting activities, including accounts payable, accounts receivable, and general ledger postings.
- Process supplier invoices, receipts, and sales invoices accurately and in a timely manner.
- Perform regular bank reconciliations and maintain accurate financial records.
- Administer payroll, pensions, staff expenses, and associated records.
- Calculate monthly VAT and Corporation Tax provisions and coordinate quarterly VAT returns.
- Manage credit control activities, ensuring invoices are paid within agreed terms.
- Liaise with external accountants and other financial advisors as required.
- Monitor company cash flow and prepare regular cash flow reports.
- Support the preparation of budgets, forecasts, and management reports alongside the Directors.
- Maintain profit and loss reports and budget tracking documents.
- Analyse and report on financial performance, budget variances, and key business KPIs.
- Participate in monthly finance meetings, providing insights and recommendations.
- Support financial planning and ensure budgets reflect significant business changes.
- Oversee efficient day-to-day office operations.
- Support HR administration, including onboarding, offboarding, staff records.
- Assist with office-based Health & Safety administration.
- Support project administration through systems and workflow management
- Complete supplier onboarding documentation and company compliance paperwork.
- Manage and monitor the company inbox and assist Directors with email and document management.
- Coordinate general office administration, including phones, post, filing, and ordering office supplies.
Requirements:
